Basic Tools
Planning Council Primer (English) Click here
Planning Council Primer (Spanish) Click here
Bylaws and Policies & Procedures
Functional Planning Council Bylaws: Hints for 2020 and Beyond – Bylaws enable or prevent PC meetings and other actions necessary for implementing legislative duties in difficult and unexpected situations. This document provides hints for ensuring that your PC’s Bylaws are appropriate and functional in both normal and anything-but-normal times Click here
Consumer and Community Engagement
Building a Strong Consumer Committee – Tips for Non-Consumers – This document provides principles and processes in assisting consumer members of RWHAP Part A Planning Councils and other PLWH to build strong Consumer Committees. Click here
Confidentiality and Disclosure of HIV Status — This summary discusses how Planning Councils approach disclosure of HIV status by unaligned consumers, levels of disclosure, and protection of confidential information about members. Click here
2018 National Ryan White Conference: Engaging New Generation of Consumers Workshop, PowerPoint Click here
Understanding & Using Data
Data/Assistance Request Form – A sample form to use in requesting data, reports, or other assistance of recipient, PCS, consultants, or another committee. Click here
Addressing Health Disparities
Civil Rights Protections for LEP Individuals May 2020 – This brief document summarizes the responsibility of service providers receiving federal financial assistance to provide access to care for people who speak limited English. Click here
Persistent Racial Disparities and the Role of Planning Councils – This July 2017 article by Sirry Alang, Brett Burnham, and Thuan Tran presents findings of the qualitative editing analysis of the Ryan White PC Bylaws throughout the United States. Only 13% of PCs are explicit about eliminating racial disparities. Click here **Published by alliedacademies.com
PC Membership
Legislatively Specified Member “Representation” Categories for Ryan White Part A HIV Services Planning Councils Click here
PC Orientation & Training
National Ryan White Conference December 2018 Teachable Moments for Planning Councils-Planning Bodies Click here
National Ryan White Conference December 2018 Teachable Moments. Mini-Training Handout. Click here
An Introduction to Focus Groups Click here
Integrated/Comprehensive Planning
Letter of Collaboration between Part A and Part B-Prevention for Integrated Planning Click here
Process for Collaborative Development of an Integrated Plan Click here
Timeline for Integrated Plan Development Click here
Needs Assessment
Quick Guide to Rapid Needs Assessment at a Time of Social Distancing: Ideas for Planning Councils – This document identifies and describes several rapid needs assessment approaches that can be implemented during the public health emergency Click here
Town Hall Meetings: A Tool for Rapid Needs Assessment or PSRA – This document defines and describes town halls; provides explanation of their use in a rapid needs assessment effort and obtaining community input to include in the annual application; identifies key success factors; and provides a sample town hall protocol. Click here
General
Sound Practices in Recipient – PC Relationship July 2019 –The document lists sound practices for addressing some important aspects of the relationship between the RWHAP Part A Recipient and Planning Council based on legislation, HRSA/HAB Guidance, and RWHAP Part A experience. It covers 14 areas, including Conflict of Interest, membership recruitment, PCS budgets, etc. Click here
PC Structure & Operations
Preparing and Using an Annual Calendar Quick Reference Tool January 2020 Click here
Sample Executive Steering Committee Work Plan April 2020 Click here
Sample PC Committee Work Plan Discussion Form April 2020 Click here
Model Protocols for Standing PC Committees April 2020 Click here
Sample Roles for PC Committees Table March 2019 Click here
Sample Consumer Committee Work Plan April 2020 Click here